Synergy Freight Billing

Overview

Increase Invoicing Efficiency with Automated Bill Entry & Manifests

For everyone from dock workers to data entry clerks, freight billing needs to be accurate and fast. Inefficient freight billing costs the company time, money and customers.

Synergy Freight Billing streamlines your invoicing system by creating a database of information on customers and billers, providing fast and accurate data entry.

The system uses computers connected to your local network for on-site data entry. Bills are sent to a queue file, then downloaded to your host computer–in real time or at your convenience. Bill entry continues even if the host computer goes offline or slows down. And with the addition of a regional or centralized imaging system, your office can become paperless.

Travel Copy, an optional module, produces bar-coded travel copies as the skeleton bill information is entered into your system. The information gathered can also be used for outbound line haul planning.

Synergy Freight Billing supports the transmission of billing information to and from interlines via EDI, allowing EDI bills to be passed through Synergy Freight Billing’s editing facilities.

Seamless Integration

Synergy Freight Billing allows pickups using Synergy Dispatch to be relayed via wireless from a mobile data terminal, creating a skeleton bill.With Synergy Cross Dock Tracking, the system can scan the bar-coded travel copy, route the shipment to the correct door/trailer, and then track the shipment’s location and status from unloading to reloading. Synergy Freight Billing can be a useful addition to your office; and with our interrelated products, it can become the cornerstone of your total terminal system.

The Birth of the Bill

A driver picks up the shipment, applying a bar-coded pro number label to the bill of lading.With an optional Mobile Data Terminal (MDT), the skeleton bill information can now sent back to dispatch and billing. After pickup, the driver turns in the bills of lading to the terminal office, where billers use the bill of lading to either complete bills received from the driver’s MDT, or enter initial bill information into the Pro Entry screen.

Using the Billing System

In Synergy Freight Billing, customers (shippers, consignees and third parties) are assigned a “4x4” alphanumeric code. When a partial or complete 4x4 code is entered, the customer’s information appears in the bill entry screen. The system automatically enters the destination terminal based on the consignee’s city or zip code.

Masks, keywords and standard items facilitate bill entry by prefilling some items. Masks are formats associated with specific customers to which data entry must conform. They limit the data to alpha and/or numeric characters and to a specified length. Keywords allow the biller to enter a few digits into a bill’s detail lines to recall more extensive information. Standard items allow the biller to recall an entire item with either a code or by selecting from a list

Fields, including interline,COD, and PARS, are entered into pop-up windows as the biller moves through the main bill entry screen. HAZMAT information is entered from a standard item list with additional details such as chemical name and DOT exemption status entered into a popup screen.

Synergy Freight Billing also allows supervisors and managers to review and correct bills, review a specific bill’s history, and generate customized performance reports by individual biller, billing team or pro number.